School Policies

School Policies

Privacy Policy
Health & Safety Policy
CCTV policy
Child Protection Policy
Anti-bully policy
Complaint procedure
Fire Drill Policy
Teacher Standards
Earthquake policy
Safe selection & Recruitment Policy
Social Media Policy
Exclusion Policy
Privacy Policy

Personal Information Collection Statement

1. Personal Information Collection Statement
All personal data collected from students and/or their parents/guardians in connection with their education at PECM will be handled by our staff, kept confidential and used by Proficient Education Company Limited and/or our affiliates ('We" or "us.) for lawful and relevant purposes including but not limited to
- verification of a student's academic and other information;
- centre administration and operation;
-the organisation, administration and operation of extra-curricular expeditions and activities, including but not limited to making arrangements with third parties for relevant insurance cover, medical assistance, supervision and execution of activities;
- sending communications to parents and students including newsletters and information about events and extra-curricular activities provided by the Centre or third party providers; statistical and research purposes;
- other Centre related purposes; and alumni activities. We may disclose some of the data to third parties such as agencies (including governmental bodies), service providers (including insurance providers, security/medical service providers and third party activity/expedition organisers) and contractors appointed by us (whether within or outside the jurisdiction in which the personal data was collected) to undertake some of our academic, pastoral, extra-curricular and administrative functions. This includes transferring data between affiliates. We will not disclose any personal data to any external bodies or organisations unless:
- such disclosure is expressly provided for under this Statement - permitted to do so by the student or his/her parent/guardian; and/or - permitted or required by law.
Personal data may be stored in our or our affiliates database systems (which may be located within or outside the jurisdiction in which the personal data was collected) and online portals and will form part of the applicant's official student records. It may also be stored in online student resources such as the global classroom.
Where such personal data is not required to be retained by law, such personal data may be destroyed within 24 months following rejection of the application or otherwise as required or permitted by law.
If a Parent Teacher Association (PTA) is exisfing/established, we may provide such personal data to the relevant PTA for inclusion in the PTA directory and other PTA activities. If a student or his/her parents/guardians do not wish for such data to be included in the PTA directory, please inform us.
In the event that a student already has a sibling at the Centre, the records of such sibling will be updated according to the data provided on the new student's enrolment form where relevant.
Failure to provide the requested data may affect the Students' ability to participate in certain events, activities and expeditions arranged by the Centre.
All practicable steps will be taken to ensure that personal data held by us is accurate. We will take all practicable and reasonable steps to ensure security of the personal data and to avoid unauthorised or accidental access, collection, use, disclosure, copying, modification, disposal, erasure or other use.
Students or their parents/guardians may have the right to access or correct personal data held by the Centre under applicable law. Requests for access and correction should be addressed in writing to the Principal (addressed to the Centre). We may levy a charge for accessing the information.
If any of our communications constitute direct marketing we will separately seek your consent where required by law. In addition PECM will (1) honour any request we may receive from you to stop receiving such communications and (2) assisting in ensuring that you do not receive targeted advertising that is unlikely to be of interest to you.
Where you do not consent to direct marketing, or where we do not wish to target specific ads to you, we will sometimes meet these requirements by sharing your entail address with our advertising service providers, to ensure that such communications are not issued to you. Your email address will be irreversibly encrypted by them and will not be used for any other purpose. We rely on legitimate interests (managing the advertising of our services) for this purpose.
Health & Safety Policy

Section I: Policy

1. RATIONALE AND PRINCIPLES

 

a. Rationale
The health and safety of the Centre community in general and the students in particular is a priority.

 

b. Principles

  • In the busy, social environment of a Centre it is required that everyone contribute to ensure the health and safety Of the entire Centre community.
  • Prevention and preparation are essential to reducing the risk of accidents and emergencies and minimising harm when they do happen.
  • The Centre bears the responsibility of creating a safe and healthy environment throughout the Centre and producing safe working procedures for staff and pupils.
  • It is also the responsibility of the Centre to ensure that all members of the Centre community and visitors receive the appropriate training and information to be able to avoid hazards and contribute positively to their own health and safety.

 

2. MEASURES

a. Fire & emergency evacuation
The ability to evacuate the Centre quickly and in an orderly fashion depends on good planning and regular practice.
The following preparations for evacuation must be in place at all Centre sites:

  • An evacuation plan that allows for the evacuation of Centre buildings to a safe meeting point within a safe timeframe.
  • Fire escape routes & exits and emergency procedures that are prominently displayed and clearly marked for the benefit of unfamiliar users of the building, particularly during the hours of darkness.

The following responsibilities must be clearly assigned to members of the Centre’s personnel at each site to be carried out in the event of a Centre evacuation:

 

Evacuation

  • Evacuating pupils
  • Facilitating evacuation by ensuring exits are clear throughout evacuation
  • Checking visually all classrooms evacuated
  • Checking visually all floors evacuated (including toilets & storerooms)
  • Ensuring all classrooms and floors have been checked

 

Accounting for everyone

  • Taking class and staff registers to the secure gathering point
  • Distributing registers accordingly to facilitate a quick headcount
  • Checking all pupils present at secure gathering point
  • Checking all staff present at secure gathering point
  • Checking all visitors present at secure gathering point

 

Resolving the emergency

  • Ensuring security personnel are aware and are reacting to the alarm
  • Locating the point of alarm
  • In case of a fire, if possible, attempting to put out the fire with appropriate equipment.
  • Ensuring access to the Centre for emergency services is clear

At the sound of an alarm, it is the responsibility of every member of staff to guide pupils and visitors towards the emergency exits in a quick and orderly fashion, making sure that no one is being left behind. Fire prevention equipment inspection will be managed by the Health & Safety Officer (HSO) on a regular basis. This includes the regular visual inspection of fire extinguishers and of the fire alarm system. The Centre will hold an evacuation drill once a term. If the drill is not completed Within the allocated timeframe for the Centre, it will be repeated within a timeframe agreed by the Senior Leadership Team. The results of drills will be recorded in a log book. The dates of fire drills will be included in the Centre calendar.

 

Compliance with building and fire codes
Centre buildings must comply with building and fire codes. As legal codes may be modified over time
the Centre will carry out a review every 5 years to evaluate the Centre’s level of compliance. In the
event that building codes have been improved, the Centre will endeavour to bring the Centre
premises up to the higher standard even if officially exempt.

 

b. Provision for accidents and medical emergencies
First aid provision
The Centre must have a Centre nurse at each site. Employed nurses should be properly qualified and able to communicate confidently in both English and the local language. The Centre nurse should be the first point of contact in case of an accident or medical problem. In the event that, for whatever reason, a Centre nurse cannot be employed, there should be at least one member of staff on site with good first aid skills. Additionally, appropriate staff members must be required to regularly attend basic first aid courses arranged by the Centre, at least every two years. All incidents of a medical emergency whether major or minor in degree will be recorded in a log.

 

Medical resources
First aid resources are available in the medical room(s). Additional first aid boxes must also be kept in the reception area of each site and any other appropriate key areas. The Centre nursing team isresponsible for checking and ordering of resources in order to maintain stock of necessary materials throughout the Centre. A resource check should take place every half term.

 

Illness
Pupils and staff with the flu or severe cold must not come into Centre to minimise the risk of contagion. The person should return to Centre once the symptoms are largely gone.

 

Medication
Medication can only be prescribed and administered by a trained, authorized professional. Centre nurses require a prescription from a doctor with the doctor's signature and stamp in order to administer any medication to a child. If this cannot be provided, a family representative known to the Centre will need to give written authorisation for medicine to be given to the student.

 

Adverse weather conditions
In periods of extreme temperatures, we will monitor, if necessary, restrict student’s physical play and sports activities.

 

c. Provision for accidents and medical emergencies
A Health & Safety Officer (HSO) will be appointed. More than one HSO will be appointed if required depending on the number and size of premises. The HSO will inspect the premises once a term. The HSO will also inspect any health and safety issue brought to his or her attention by another member of staff or pupil. The HSO will make a record and recommend any necessary action arising from inspection to the Whole Centre Leadership Team who will then be responsible for ensuring appropriate action is taken. On inspection, any furniture, fitting or piece of equipment found to Pose an unreasonable health & safety risk on inspection will be removed and/or replaced. Any defect in the state of repair of the building deemed unsafe will be logged and any such interim arrangements as are reasonable to limit the risk entailed will be made.

 

d. Training
Every new member of staff must receive training on the Centre’s Health & Safety Policy on arrival to the Centre. All nominated staff should receive first aid training at least every 2 years. It is encouraged that all pupils at the Centre should receive first aid training once they reach an appropriate age. All pupils and staff should be drilled regularly on evacuating the building. The Centre will make pupils (and where appropriate, the parents) aware of their responsibilities in promoting and maintaining health & safety at the Centre through direct instruction, notices and the Centre handbook.

 

e. Visitors
Regular visitors and other users of the premises (e.g. contractors, delivery men, Enrichment instructors and visiting teachers) are expected, as far as reasonably possible, to observe the safety rules of the Centre. The Head of Administration will directly or indirectly monitor, within the limits of his or her expertise, the activities of contractors, hirers and other organisations present on site, as far as is reasonably practicable. Regular visitors who have responsibility for the welfare of pupils while on site will be provided with a copy of this policy so that they fully understand the procedures in the case of an emergency. A copy of this policy will be available in the reception area of all sites for reference.

 

f. Hirers
Every effort should be made to minimise work and repairs in Centre buildings during Centre time. Should work take place during Centre time or term time, every precaution must be taken to ensure work is isolated from staff and pupils. Measures and precautions must be taken to ensure the means of access are safe for the use of hirers, and that all plant and equipment made available to and used by the hirers is safe. Hirers using any equipment or facility provided by the Centre are familiar with its
safe use and, if necessary, briefed accordingly. Hirers should be briefed about the location of the telephone, fire escape routes, fire alarms and firefighting equipment. Arrangements are made for checking the security and condition of thepremises and equipment used after vacation by hirers and their staff.

Download our Health & Safety Policy in PDF.

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CCTV policy

PECM CCTV Policy

PECM CCTV Policy

The Closed Circuit Television System (CCTV) is installed in PECM under the remit of the Board of Directors.
 

Purpose of the Policy

The purpose of this policy is to regulate the use of CCTV and its associated technology in the monitoring of the environs of premises under the remit of the Board of Directors.
 

Purpose of the CCTV System

The CCTV system is installed internally and externally in premises for the purpose of enhancing security of the building and its associated equipment as well as creating a mindfulness among the occupants, at any one time, that a surveillance security system is in operation to deter; bullying, crime, vandalism and theft, as an aid to Health and Safety and to the discharge of the school’s duty of care within and/or in the external environs of the premises at all times.
 

Scope of this Policy

This applies to all staff in and visitors to PECM. It relates directly to the location and use of CCTV, the monitoring, recording and subsequent use of such recorded material.
 

General Principles

The Board of Directors of PECM. as the corporate body, has a statutory responsibility for the protection of the school property and equipment as well as providing a sense of security to its employees, students and invitees to its premises. PECM owes a duty of care under the provision of the Occupational Safety and Health Law 2019 and utilises CCTV systems and its associated monitoring and recording equipment as an added mode of security and surveillance for the purpose of enhancing the quality of life in PECM, by integrating the best practices governing the surveillance of its premises, including using any evidence obtained in any disciplinary issue.

 

The primary aim of the CCTV monitoring of PECM premises is to deter crime and vandalism and to assist in the protection and safety of the said property and its associated equipment and materials. Monitoring for security purposes will be conducted in a professional, ethical and legal manner and any diversion of the use of CCTV security technologies and personnel for other purposes is prohibited by this policy.

 

For example CCTV monitoring of political or religious activities, or employee and/or student evaluations would undermine the acceptability of the resources for use regarding critical safety and security objectives and is therefore prohibited by this policy. Information obtained through video monitoring may only be released when authorised by the Principal, following consultation with the Chairperson of The Board of Directors. CCTV monitoring of public areas, for security purposes, will be conducted in a manner consistent with all existing policies adopted by the Board of Directors including the provisions set down in policies of PECM. There are not currently any specific laws or regulations in Myanmar relating to data privacy. However, per the Law Protecting the Privacy and Security of Citizens enacted on March 8, 2017, a person is not allowed to do the following without permission of the relevant authorities:

 

1. Request or acquire any private call data, electronic communications data and information from operators or supply such information.
2. Open, search, seize, destroy or damage any envelope, parcel or correspondence communicated that are the personal affairs of other individuals and
3. Criticize or interfere in the personal affairs and family affairs of any citizen or engage in conduct that may be detrimental to the good name, standing or dignity of an individual.

 

Other than the above, there are currently no other laws or regulations on data privacy. The Myanmar Department of Home Affairs or its Co and Sub agencies may call upon CCTV data as a result of an investigation and are one of the many official authorities who can call upon this data. Parents can make a written request to view the CCTV footage to the Board of Directors as part of an ongoing investigation, however parents are strictly forbidden from recording the CCTV footage and making it available on social media or internet websites. The industry code of practice for video monitoring, prohibits monitoring based on the such as gender, marital status, family status, sexual orientation, religion, age, disability, race or membership of the ethnic communities. Video monitoring of public areas, for security purposes, within the said establishment, is limited to areas that do not violate the reasonable expectation to privacy as defined by law. Data from the CCTV system will be accessed and used in accordance with PECM Data Protection Policies and The Myanmar Law Protecting the Privacy and Security of Citizens 2017.

 

Cameras will be located in the following areas:

 

(1). External- 4 Cameras focusing on the external perimeters of the premises, south & east facing
(2). Ground Floor-5 Cameras. 2 Entrance-office area, 1 Waiting room,1 Server room, 1 kitchen & 1 Corridor.
(3). First Floor- 5 Cameras, 1 Stairwell, 1 Therapy Room, 1 Bookkeepers room, 1 Board room, 1 Directors room,
(4) .Second Floor 5 cameras, 1 Stairwell, 1 Directors room, 1 Classroom A, 1 Classroom B, 1 Recreation room
(5). Third Floor-1 Outside Balcony Area, 1 Corridor, 1 Room C, 1 Room D

 

Staff, students and parents/guardians will be informed of the location and purpose of the CCTV system as outlined above. The right to access images captured by CCTV cameras shall be in accordance with PECM’s Anti-Bullying Policy; CCTV policy; Child Protection Policy; Complaints Policy; Health & Safety Policy; Privacy Policy; Teachers Personal & Professional Conduct Policy and the legislation enshrined in The Myanmar Occupational Safety and Health Law 2019 and The Myanmar Law Protecting the Privacy and Security of Citizens 2017.

 

Data Protection

 

All personal data recorded and stored by the CCTV system is governed by per the Law Protecting the Privacy and Security of Citizens 2017. Under PECM policies and statutory legislation, a data controller is the individual or the legal person who controls and is responsible for the keeping and use of personal information in manual files or in a computerised form. The data controller in respect of images recorded and stored by the CCTV system in the school is the Principal on behalf of The Board of Directors.The personal data recorded and stored by the CCTV system will only be available to the data controller and will be used only for the purposes outlined on the signage. The CCTV system shall not be used to monitor staff performance.Individuals whose images are recorded and stored by the CCTV system shall have the right to request and receive a read only or view only copy which cannot be duplicated, of their personal, respective data processed by the system. Such requests shall be made in writing to the data controller and shall be complied with within a maximum of 40 days. Personal data recorded by the CCTV system shall be retained for a maximum of 30 days. Thereafter it will be deleted automatically.The recorded footage and the monitoring equipment shall be securely stored in the Server Room. Unauthorised access to that office is not permitted at any time. The following procedures shall be followed in the event that an authorised member of the Department of Home Affairs (including Police & Security Personnel) seeks to view or take a copy of CCTV footage from the school’s CCTV systems:

 

1. The data controller shall satisfy himself/herself that there is an investigation underway.
2. A request from the agent of the Department of Home Affairs must be made in writing on official government headed stationary, which is stamped by the relevant official. All CCTV systems and associated equipment will be required to be compliant with this policy.

 

Responsibilities


The Board of Directors will:
(1). Ensure that a policy is in place, compliant with relevant legislation, to govern the use of CCTV in the school.
(2). Ensure this policy is reviewed regularly by the Board of Directors. The Principal will:
(1). Act as Data Controller on behalf of the Board of Directors.
(2). Ensure that the use of the CCTV system is used in accordance with the policy set down by the Board of Directors.
(3). Oversee and co-ordinate the use of CCTV monitoring for safety and security purposes within the school.
(4). Ensure that all CCTV monitoring systems are compliant with this policy.
(5). Be responsible for the release of any information or material in compliance with this policy.
(6). Maintain a record of the release of any material recorded or stored on this system.
(7). Provide a list of the CCTV cameras, their locations and the associated monitoring equipment and the capabilities of such equipment to the Board of Directors for formal approval.
(8). Approve the location of temporary cameras to be used during special events that have particular security requirements and ensure their withdrawal following such events.
(9). Ensure that all areas being monitored are not in breach of a reasonable expectation of the privacy of individuals within the school.
(10). Advise the Board of Directors to ensure that adequate signage, at appropriate and prominent locations, is displayed.
(11). Ensure that external cameras are not intrusive in terms of their positions and views of residential housing and comply with the principle of “reasonable expectation of privacy”.
(12). Ensure that recorded material is retained for a period not longer than 30 days and will be erased unless required as part of a criminal investigation or court proceedings, criminal or civil, or other bona fide use as approved by the Board of Directors.
(13). Ensure that monitors are stored in a secure place with access by authorised personnel only.

 

Communication

 

(1). This policy will be circulated to all staff.

Child Protection Policy

PECM Child Protection Policy

Preamble

PECM has adopted as its Child Protection Policy the Proficient Education Company Limited Policy on Safeguarding, Child Protection and Promoting the Welfare of Children in Our Care 2019 with the omission of a small amount of material which is not applicable in Myanmar. This policy is reproduced on the following pages. The policy contains material for the organisation as a Centre for all staff and specific posts. It should be read in conjunction with the local PECM information which is contained in a series of appendixes at the end of this document:

 

1. PECM Record of Concern Form
2. PECM Body Map Form
3. PECM Child Protection Team
4. PECM Child Protection Training Schedule
5. Flowchart for dealing with Child Protection Referrals
6. Local Contacts

 

Section 1 : Introduction & Context

Our Principles, Beliefs and Philosophy

PECM Education’s unique philosophy is to ‘Together Everyone Achieves More, which is underpinned by our belief and commitment that all our students with learning difficulties achieve more when the Centre, Students and Parents work together to help students integrate into society as confident, independent and productive members of society, capable of realising their ambitions and becoming highly effective citizens on a local and global scale, Students achieve this when learning and thriving in the safest possible environment. Our students are empowered to make decisions for themselves and are supported in this by learning through specific elements of our diagnostic curriculum, aimed at enabling
students to be able to keep themselves safe through our programmes. PECM recognises that having a safeguarding and child protection policy does not mean that any risk to our students is eliminated. Rather, we expect that all PECM staff, including all staff and volunteers in our schools and any contractors or partner agency staff used by schools, recognise where a student is at risk of, or is actually being harmed and do all they can to reduce further risk or further harm. We recognise that our Centre is particularly important in protecting our students; we are in the best position to identify concerns early and provide or identify help for students as well as helping to prevent these concerns from escalating. Consequently, PECM accepts and adhere to these basic principles:

 

- A child’s welfare is paramount and each student has the right to be protected from harm and exploitation and to have their welfare safeguarded irrespective of race, religion, ability, gender or culture.
- All students need to be safe and feel safe in Centre.
- Every student is entitled to a diagnostic curriculum that equips them to keep safe
- Every adult in the Centre must have a demonstrable commitment to protecting the students with/for whom we work
- We work in partnership with parents/carers/professionals to ensure students protection
- Our guiding principle throughout is ‘the best interests of the students’.
- All students have the same equal rights to protection, but we recognise that we need to do more for some students because of their
special educational needs, disability, gender, religion or sexual orientation.

 

Aims and objectives

PECM Education and all our schools aim to:

- Provide a world class, safe and happy environment to enable students to thrive and learn.
- Outline the systems and processes we all take to ensure that students remain safe at the Centre.
- Raise awareness to all staff of safeguarding/child protection issues, and define their roles and responsibilities in reporting possible
cases of abuse.
- Identify students who are suffering, or likely to suffer harm.
- Ensure effective communication between all staff on child protection/safeguarding issues.
- Set effective procedures for staff/volunteers or third party individuals who encounter any issues in relation to child protection/safeguarding to follow.
- Be clear with all parties, including students and their parents/carers, regarding our approach to safeguarding and child protection, through the provision of clear policies.

 

Accountibility & Ownership

This policy will be endorsed and adopted at the highest levels, our organisation. The policy will be adopted by Board of Directors and signed off by every member of PECM. This policy will also be applied to any partner agency with unsupervised access to children and young people through their work with PECM, as well as any contracted organisation working with on PECM site.

 

Definition

Safeguarding

Safeguarding and promoting the welfare of children refers to the processes of protecting students from harm, preventing the impairment of their health and development, ensuring that we seek to improve the general health and well-being of all students in our care and enabling every student to have the optimum life chances and enter adulthood successfully.

 

Child Protection

Child Protection is the core element of safeguarding and is defined as the responsibility to protect children who are suffering or likely to suffer from harm as a result of abuse or neglect.


Note:

If our school’s preventative work around safeguarding issues is not appropriate or extensive enough, students identified as being a concern may move to being identified as at risk of significant harm. Although other factors outside of the schools’ control may also influence this, the purpose of the policy is to ensure that PECM takes whatever measures are possible to avoid this from happening.

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Anti-bully policy

Introduction

Bullying is action taken by one or more children with the deliberate intention of hurting or abusing another child. Bullying can take one of many forms: verbal, emotional, sexual, sexist, physical, cyber (including social websites, mobile phones, textmessages, photographs and email),race and religion, cultural, homophobic,special educational needs and disability.

 

We are committed to providing a caring, friendly and safe environment for all our pupilsso they can learn in a relaxed and secure atmosphere. Bullying, which can lead to psychological damage, both short and long term, is unacceptable at our Centre. If bullying does occur, all pupils should be able to tell and know that incidents will be dealt with promptly and effectively. We are a telling centre. This meansthat anyone who knowsthat bullying is happening is expected to tellstaff.

 

We believe that every student has a right to enjoy an education free from fear and distress and the purpose of this policy is to set out guidelines and procedures to achieve this important objective. At our Centres we have zero tolerance of bullying and have measures in place to prevent all forms of bullying.

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Complaint procedure

Model complaints procedure

Who can make a complaint?

This complaintsprocedure is not limited to parents or carers of children that are registered at the school. Any person, including members of the public, may make a complaint to PECMabout any provision of facilities or services that we provide.

 

The difference between a concern and a complaint

A concern may be defined as ‘an expression of worry or doubt over an issue considered to be important for which reassurances are sought.

 

A complaint may be defined as ‘an expression of dissatisfaction however made, about actions taken or a lack of action’.

 

A complaint may be defined as ‘an expression of dissatisfaction however made, about actions taken or a lack of action’.

If you have difficulty discussing a concern with a particular member of staff, we will respect your views. In these cases, Mr Pyae Phyo Naing (Jay), Liaison Officer will refer you to another staff member. Similarly, if the member of staff directly involved feels unable to deal with a concern Mr Jay will refer you to another staff member. The member of staff may be more senior but does not have to be. The ability to consider the concern objectively and impartially is more important.

 

We understand however, that there are occasions when people would like to raise their concerns formally. In this case, PECMwill attempt to resolve the issue internally, through the stages outlined within this complaints procedure.
 

How to raise a concern or make a complaint

A concern or complaint can be made in person, in writing or by telephone. They may also be made by a third party acting on behalf on a complainant, as long as they have appropriate consent to do so.

 

Concerns should be raised with either theclass teacher or Liaison Officer. If the issue remains unresolved, the next step is to make a formal complaint.

 

Complainants should not approach individual directors to raise concerns or complaints. They have no power to act on an individual basis and it may also prevent them from considering complaints at Stage 2 of the procedure.

 

Complaints against school staff (except the head teacher) should be made in the first instance, to Mr Cornell Henderson, Director of Academics and Operationsvia the school office.Please mark them as Private and Confidential.

 

Complaints that involve or are about the head teacher should be addressed to Mr Gokul Bhat, Director of Cooperate Services, via the school office. Please mark them as Private and Confidential.

 

Complaints about the Managing Director, Mr Srinivasa Rao Basina, any individual director or the whole Board of Directors should be addressed to Daw Shaheen Kausar (the Chief Clerk to the Board of Directors) via the school office. Please mark them as Private and Confidential.

 

For ease of use, a template complaint form is included at the end of this procedure. If you require help in completing the form, please contact the school office.

 

In accordance with local laws and regulations, we will consider making reasonable adjustments if required, to enable complainants to access and complete this complaints procedure. For instance, providing information in alternative formats, assisting complainants in raising a formal complaint or holding meetings in accessible locations.

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Fire Drill Policy

PECM Fire Drill Policy

Rationale

This policy aims to
(1). Enable the school to provide for the immediate needs of students, staff and visitors in the event of a fire.
(2). Have in place appropriate safety procedures which comply with the Health and Safety Policy
(3). Ensure a safe Centre environment for all.

 

School ethos

The school is committed to the care of the whole school community and the provision of a safe and secure environment for
learning. This policy is in keeping with those ideals.

 

Aim/ Objectives

To develop a tried and trusted framework which will ensure the safety of all Centre students and staff in the event of a fire.

 

Internal Procedures

Fire extinguishers and fire blankets are checked on a yearly basis by a local Fire Company. Fire Extinguishers are located in the
front and rear of every floor.

 

In the event of a fire the following steps will be taken. (The same procedures will be used for the fire drills)

 

(1). The fire alarm activates. The Principal calls the Fire Brigade.
(2). In all classrooms/resource areas the children all stand up, push their chairs back under their tables, and calmly walk to the
door in single file. Children should not take bags or books with them.
(3). Each teacher takes their class list of his/her own individual class.
(4). Each teacher closes the classroom door and windows when leaving the room.
(5). All teachers must check the class toilets before vacating the room.
(6). The fire assembly point is on the external Centre car park. Each class has an allocated station.
(7). Each class lines up in an orderly manner. Children must remain quiet.
(8). Each teacher calls the roll for his/her own class on reaching the fire assembly point.
(9). Pupils return to the Centre premises only when the all clear has been given.
(10). Fire drill is carried out no less than once a year but ideally once a term.
(11). Teachers confirm that all children are present/not present and accounted for to the following teachers.

 

Roles & Responbilities

All teachers are responsible for the safety and well-being of the pupils in their care. The Principal has the overall responsibility
for ensuring proper procedures are in place.

 

Evaluation

(1). Positive feedback from all stakeholders.
(2). Maintaining safety standards.
(3). Achieving a coordinated and orderly evacuation in the shortest time possible.
(4). Yearly reviews.

Teacher Standards

PECM Teachers Standard

PECM’s teachers make the education of their pupils their first concern, and are accountable for achieving the highest possible
standards in work and conduct. Teachers, act with honesty and integrity; have strong subject knowledge, keep their knowledge and
skills as teachers up-to-date and are self-critical; forge positive professional relationships; and work with parents in the best interests
of their pupils.

 

PECM Teachers must be
  • Establish a safe and stimulating environment for pupils, rooted inmutual respect
  • Set goals that stretch and challenge pupils of all backgrounds, abilities and dispositions demonstrate consistently the positive attitudes, values and behaviour which are expected of pupils.
  • Know and understand how to assess the relevant subject and curriculum areas, including statutory assessment requirements make use of formative and summative assessment to secure pupils’progress
  • Use relevant data to monitor progress, set targets, and plan subsequent lessons
  • Give pupils regular feedback, both orally and through accurate marking, and encourage pupils to respond to the feedback.
  • Be accountable for pupils’ attainment, progress and outcomes
  • Be aware of pupils’ capabilities and their prior knowledge, and plan teaching to build on theseguide pupils to reflect on the progress
    they have made and their emerging needs
  • Demonstrate knowledge and understanding of how pupils learn and how this impacts on teaching
  • Encourage pupils to take a responsible and conscientious attitude totheir own work and study.
  • Have a secure knowledge of the relevant subject(s) and curriculum areas, foster and maintain pupils’ interest in the subject, and address misunderstandings
  • Demonstrate a critical understanding of developments in the subject and curriculum areas, and promote the value of scholarship
  • Demonstrate an understanding of and take responsibility for promoting high standards of literacy, articulacy and the correct use of
    standard English, whatever the teacher’s specialist subject
  • If teaching early reading, demonstrate a clear understanding of systematic synthetic phonics
  • If teaching early mathematics, demonstrate a clear understanding of appropriate teaching strategies.
  • Make a positive contribution to the wider life and ethos of the school
  • Develop effective professional relationships with colleagues, knowing how and when to draw on advice and specialist support
  • Deploy support staff effectively
  • Take responsibility for improving teaching through appropriate professional development, responding to advice and feedback from
    colleagues
  • Communicate effectively with parents with regard to pupils’ achievements and well-being.
  • A teacher is expected to demonstrate consistently high standards of personal and professional conduct. The following statements
  • Define the behaviour and attitudes which set the required standard for conduct throughout a teacher’s career.
  • Impart knowledge and develop understanding through effective use of lesson time
  • Promote a love of learning and children’s intellectual curiosity
  • Set homework and plan other out-of-class activities to consolidate and extend the knowledge and understanding pupils have
  • Acquired reflect systematically on the effectiveness of lessons and approaches to teaching
  • Contribute to the design and provision of an engaging curriculum within the relevant subject area(s).
  • Teachers uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside school, by:
    treating pupils with dignity, building relationships rooted in mutual respect, and at all times observing proper boundaries
    appropriate to a teacher’s professional position.
  • Having regard for the need to safeguard pupils’ well-being, in accordance with statutory provisions
  • Showing tolerance of and respect for the rights of others not undermining fundamental British values, including democracy, the rule of law, individual liberty and mutual respect, and tolerance of those with different faiths and beliefs
  • Ensuring that personal beliefs are not expressed in ways which exploit pupils’ vulnerability or might lead them to break the law.
  • Know when and how to differentiate appropriately, using approaches which enable pupils to be taught effectively
  • Have a secure understanding of how a range of factors can inhibit pupils’ ability to learn, and how best to overcome these
  • Demonstrate an awareness of the physical, social and intellectual development of children, and know how to adapt teaching to
    support pupils’ education at different stages of development
  • Have a clear understanding of the needs of all pupils, including those with special educational needs; those of high ability; those with
    English as an additional language; those with disabilities; and be able to use and evaluate distinctive teaching approaches to
    engage and support them.
  • Teachers must have proper and professional regard for the ethos, policies and practices of the school in which they teach,
    and maintain high standards in their own attendance and punctuality.
  • Teachers must have an understanding of, and always act within, the statutory frameworks which set out their professional duties and
    responsibilities.
Earthquake policy

Introduction

In the event of an earthquake in Yangon, the Centre has made preparations in order to minimise injury and loss of life. However, it must be noted that all earthquakes and the events, before, during and afterwards are different. The actions of the Centre, staff and parents will need to be flexible, fluid and adaptable to the situation as it unfolds.

 

Preparations

Resources

PECM have ensured that the Centre is well resourced.

  • Emergency “Black Boxes” & fire extinguishers located in every classroom
  • Emergency Backpack “GO BAGS” in every classroom, office and bus
  • Emergency Backpack “GO BAGS” to accompany teacher and TA on offsite sport and cultural visits.

 

“Go Bags” include

  • First Aid kits
  • Survival Blanket
  • Flashlight
  • Swiss Army Knife
  • Sanitary Pads
  • Wet Wiper
  • Batteries
  • Duct Tape
  • Communication Kit (credit for Ooredoo, MPT and Telenor) and emergency contact numbers
  • 25 Dust Masks
  • Water and Honey

 

“Black Boxes” include

  • Additional First Aid kits
  • Provisions for 72 hours and the surrounding community

 

Training and Education

All staff members have been trained and educated in what to expect and to familiarise themselves with all evacuation routes.

Evacuation and earthquake drills to be practiced once a term

 

Consultation

The Centre has ongoing consultative relationships with experts and with the local fire station and residents. The head teacher and Head of Admin oversee health, safety and emergency issues.

We also maintain close links with embassies and local hospitals.

 

Effective Communication

In the event of an emergency a mass email will be sent to all parents conveying the situation. Please do not phone the reception. Please follow emailed instructions regarding pick up.

 

If possible, mass emails will be sent to communicate the situation. Go Bags contain SIM cards to all mobile service providers.

 

If all telecommunication providers are down parents are to assume that their children will be at one of the following muster points:

  • PECM
  • PECMexternal driveway
  • Playground on junction of Bauk Htaw Station Road and Moe Kaung Road

 

Bus drivers are instructed to stop in the event of an earthquake and only move if they are in danger of falling buildings, flyovers or trees.

 

As soon as communication is possible, parents will be informed of the situation and whereabouts of the children.

 

If all communication fails, pupils will be kept at the Centre or the evacuation sites, if it is necessary to evacuate the Centre building, they will be kept for several days if necessary, until they are collected by the parents or next of kin.

Safe selection & Recruitment Policy

Index

1. Introduction
2. Inviting Applications
3. Identification of the Recruitment Panel
4. Short-­listing and References
5. The Selection Process
6. Invitation to Interview
7. Employment Checks
8. Induction

 

1. Introduction

This policy has been developed to embed safer recruitment practices and procedures and to support the creation of a safer culture by reinforcing the safeguarding and well-­being of children and young people in our care. This policy reinforces the Centre’s Whistleblowing Policy that all staff are expected to be familiar with. All successful candidates for paid or volunteer employment will be made aware of these documents.

 

This policy is an essential element in creating and maintaining a safe and supportive environment for all pupils, staff and others within the Centre community and aims to ensure both safe and fair recruitment and selection of all staff and volunteers. It aims to:

  • Attract the best possible applicants to vacancies.
  • Deter prospective applicants who are unsuitable for work with children or young people.
  • Identify and reject applicants who are unsuitable for work with children and young people.

 

2. Inviting Applications

Advertisements for posts – whether in newspapers, journals or on-­line, application forms and on the Centre website will include the statement:

 

“We are committed to safeguarding and promoting the welfare of children. Applicants must be prepared to undergo stringent child protection screening including checks with past employers and an enhanced DBS or local police check is required.

 

We are an equal opportunities employer.”

 

Prospective applicants will be supplied with or made aware of the following:

  • A statement of the Centre’s commitment to ensuring the safety and wellbeing of the pupils
  • Job description and person specification
  • A Centre application form
  • The selection procedure for the post
  • Centre’s Child Protection, Safer Recruitment and Equality and Diversity policies

 

3. Identification of the Recruitment Panel

At least one member of the Selection and Recruitment Panel will have successfully completed recognised training in safer recruitment and child protection through Educare.

 

4. Short-­listing and References

Candidates will be shortlisted against the person specification for the post.

 

Two references, one of which must be from the applicant’s current/most recent employer, will be taken up before the selection stage so that any discrepancies may be probed during this stage of the procedure.

 

References will be sought directly from the referee, and where necessary, will be contacted to clarify any anomalies or discrepancies. Detailed written records will be kept of such exchanges.

 

Where necessary, previous employers who have not been named as referees may be contacted in order to clarify any such anomalies or discrepancies. Detailed written records will be kept of such exchanges.

 

Referees will be asked specific questions about the following:

  • The candidate’s suitability to work with children and young people
  • Any disciplinary warnings, including time-­expired warnings, relating to the safeguarding of children and young people
  • The candidate’s suitability for the post

 

Reference requests will include the following:

  • Sickness record
  • Attendance record
  • Disciplinary record

 

All appointments are subject to satisfactory references, vetting procedures and DBS-local police clearance.

Download our Safe selection & Recruitment Policy in PDF.

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Social Media Policy

Social Media Policy

Introduction

This Social Media Policy was a collaborative school process, involving teachers, staff, parent representatives, the Principal and the Board of Directors in December 2019.

 

Rationale

PECM recognises that teachers, students and parents engage with social media applications. These applications include, but are not limited to, Facebook, Snap chat, Instagram, Twitter, Blogs, and other online tools through which people connect and share information.

 

All members of the PECM community are expected to uphold the values of the school in all Social Media interactions. Staff, students and parents will not act in such a way that the image of PECM is brought into disrepute nor in a way that harms members of the school community.

 

Therefore, it is expected that PECM staff, students and parents use Social Media in a respectful and responsible manner. Social Media should not be used to insult, present offensive or inappropriate content or to misrepresent PECM or any member of the school community.

 

Aims

The aim of the Social Media Policy is to set standards of behaviour for the use of Social Media that are consistent with the values and expectations of PECM. PECMaims to protect the safety and wellbeing of students, teachers and the school community. If however, there is a breach of the PECM Social Media Policy the school will undertake disciplinary action and will be dealt with on a case by case basis.

 

All reports of cyber bullying and other technology misuses will be investigated fully and may result in a notification to Police where the school is required to do so.

 

Definitions

Social media refers to the means of interactions among people in which they create, share, and exchange information and ideas in virtual communities and networks. Social Media: refers to all social networking sites. These sites include, but are not limited to: Facebook, Snap chat,Twitter, LinkedIn, Google+, KIK, Instagram, SMS, and YouTube and includes emails and mobile devices.

 

Please see appendix 1 for more detailed definitions

 

Rights and Responsibilities
Staff, students and parents are expected to show respect to all members of the school community.

 

Staff will: Plan for the inclusion of cyber safety awareness within the curriculum with guidance from relevant education authorities.

 

Parents will: Be responsible for being aware of and informed about their children’s online activity and be proactive in the supervision and guidance of their children taking into account this policy and in particular the school’s core values.

 

STUDENT GUIDELINES

When using Social Media, students are expected to ensure that they:

  • Read and agree to the terms and conditions of various Social media sites as many of them have age restrictions for their use. Eg Facebook, Instagram and Gmail are all restricted to those 13 years of age and above.
  • Are aware of what they are posting online and that Social Media sites and applications are public forums.
  • Are not permitted to join a staff member’s areas on networking sites. If students attempt to dothis, the member of staff is to refuse the student access and inform the Principal. Thestudent’s parents will be informed if this happens.
  • Will not access social networking sites during the school working day.
  • Respect the rights and confidentiality of others.
  • Do not impersonate or falsely represent another member of the school community.
  • Do not bully, intimidate abuse, harass or threaten other members of the school community.
  • Do not make defamatory comments towards other members of the school community.
  • Do not use offensive or threatening language or resort to personal abuse towards each otheror members of the school community.
  • Do not harm the reputation of PECMor those within its community.
  • Do not upload video, audio or photographs of any member of the PECM NS community(student, parents or staff).
  • Do not upload any video or photographs of any student where they can be identified as a PECM student by their uniform or any other means.
Download our Social Media Policy in PDF.

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Exclusion Policy

Rationale & Principles

  • As a last resort and, having followed the Behaviour Policy, the Centre may need to permanently exclude a child to safeguard the wellbeing of the Centre community.
  • The permanent exclusion of a child should only be considered when every other course of action and measure stipulated in the Behaviour Policy has been exhausted.
  • The exclusion of a child is most likely to be traumatic for pupil and parents;it can only be undertaken after very careful consideration, consultation and deliberation.

 

Measures

Conditions for exclusion

The decision to exclude a pupil will require one of the following circumstances:

  • There has been an extremely serious breach of the Centre’s Behaviour Policy (e.g. indecent conduct, verbal or physical abuse of a serious nature.)
  • Continued unacceptable actions that are detrimental to the wellbeing of other members of the Centre and when Centre sanctions and other interventions have not been successful in modifying the student’s behaviour.
  • If allowing the student to remain in Centre would seriously harm the education or welfare of the pupil or others in the Centre.

 

Exclusion Procedure

The decision to exclude a student permanently is extremely serious and will never be taken lightly. Therefore, exclusion will not be imposed instantly unless there is an immediate threat to the safety of others in the Centre or the student concerned.

 

Before excluding a student, the Headteacher will:

  • Ensure Behaviour Policy has been followed, lesser sanctions have been tried and failed
  • Ensure appropriate investigations have been conducted, information has been recorded
  • The student has been allowed to give her/his version of events
  • Consider all the evidence available to support the allegations
  • Ensure that parents are fully informed throughout the process

 

Having followed this procedure, the Headteacher will confirm his/her decision to the parents of the student in writing including the day from which exclusion shall commence.